The 10-Step Guide to a Financial Aid Appeal - Going Merry (2023)

12 April 2023


Categories: Financial Aid

(Video) How to write an SAP Financial Appeal Letter

Now that you’ve completed your FAFSA® and received your financial aid offer, you might feel a little disappointed. Maybe the school you had your heart set on has only offered you a little bit of aid. Or maybe there’s a small but significant gap between your cost of attendance and what you’ve budgeted to pay for your degree. The good news is that your initial financial aid offer isn’t necessarily final. You can ask your school to recalculate your need with a financial aid appeal.

So, what is a financial aid appeal? It’s a formal request for additional college financial aid that explains why you need the funding now. To help you make sense of the details, we put together this step-by-step guide. Here’s how to craft an outstanding appeal.

Key takeaways

  • If your financial aid package is insufficient and your financial situation has changed or isn’t accurately captured by FAFSA®, you can consider appealing your school’s aid decision.
  • Appeals tend to be more effective if you contact a financial aid administrator directly.
  • A good appeal should state exactly how much more financial aid you need and build a strong case for why this amount is necessary.

What is a financial aid appeal?

A financial aid appeal is a formal process students can use to dispute their school’s financial aid decision. While the eligibility requirements for an appeal differ by college, most require students to show proof of extenuating circumstances. If you can’t prove a significant recent change in your financial situation, you may still have success if you can explain that you only need a small amount of additional aid.

Here are a few of the extenuating circumstances that tend to warrant a financial aid appeal:

  • Your parent or guardian gave birth to a child or took on a new dependent.
  • Your parent experienced a change in employment, layoff, or other significant loss of income.
  • Your marital or dependency status changed.
  • Your parents got divorced or separated.
  • You experienced the death of a parent, guardian, or other financially impactful family member.
  • You’ve recently qualified for a dependency override.
  • Child support or spousal support benefits have come to an end.
  • You believe your FAFSA® didn’t capture the specificity of your financial situation.
  • A natural disaster resulted in the loss of your family’s home, business, or property.
  • You’ve had to take on new or unexpected medical bills or dental expenses.
  • Your family is dealing with new expenses for childcare costs or now has multiple children attending college at once.
  • You received a better financial aid offer from another school.
  • Some other significant financial changes occurred between the time of your FAFSA® submission and your financial aid offer.

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How does the financial aid appeal process work?

To be eligible for a financial aid appeal, you’ll have to have already completed the Free Application for Federal Student Aid (FAFSA®) and received both your student aid report and your school’s financial aid offer. Once you have that in hand, it’s time to start the appeals process.

(Video) Financial Aid Appeals | Wednesday Webinar | May 2020

1. Read through your financial aid offer

Your school determines how much financial aid you’re eligible for based on your FAFSA®. They compare the school’s cost of attendance with your expected family contribution (EFC) and other aid you may have already received. One of the best ways to appeal a financial aid decision is to prove that the FAFSA® didn’t paint a clear picture of your financial need.

So, your first step is to pore over your award letter. Add up the expected funding from any grants, work-study programs, or scholarships you’ve been offered. Then, subtract that sum from your school’s sticker price. What is your new cost of attendance? Is it a number you can afford?

2. Calculate how much additional aid you might need

Now take a look at your finances. Have you and your parents decided on a number that you can each contribute to your education? If so, what is the gap between your cost of attendance and how much you’ve budgeted?

If you only need a small amount of additional aid (say, less than $5,000), you might have success appealing your school’s aid decision. If you need more financial aid than that, consider pursuing other options, like applying for outside scholarships or private student loans.

3. Hold off on making a deposit

If you make any sort of deposit before you submit your appeal, you unofficially agree to your school’s original financial aid offer. By withholding the deposit, you’ll signal that your enrollment is dependent upon your financial aid. To have maximum negotiating power, don’t pay a deposit until after you’ve received an updated financial aid offer.

4. Determine how your school handles financial aid appeals

The financial aid appeal process varies from university to university. To better understand how yours works, call or email your school’s office of financial aid. (You should be able to find contact information online.)

Keep trying until you get through to someone. Try to get the name of the financial aid administrator handling your appeal. That way, you can address your appeal letter to a real human instead of using the impersonal “To Whom it May Concern.” Also ask if there are any specific documents or appeal forms required and if they have deadlines. For many schools, the earlier you file your appeal, the better.

5. Determine how much aid you plan to request

Before you start writing your appeal letter, calculate how much financial aid you hope to ask for. If your parents are helping you pay for school, confirm that number with them. If you’ve made a personal connection with someone in your school’s financial aid office, you may want to ask them how much the average financial aid appeal earns. Try to keep your request within that range.

6. Gather your necessary documents

Your school may require financial documents to prove you’re dealing with special circumstances. These could include anything from a recent tax return or pay stub, to a death certificate or divorce paperwork. Be thorough and thoughtful. The more airtight your case, the more likely it is that you’ll receive the money you need. Don’t skip this step — even if your school tells you that supporting documentation is optional.

7. Write a financial aid appeal letter

The all-important financial appeal letter is your opportunity to personalize your appeal request and make your application stand out. Your letter should be professional yet passionate (here’s a template to help you get started).

(Video) What to Know about Financial Aid Appeals

Address it to someone on the appeals committee and include only specific, factual information about your financial circumstances. Be sure to detail anything that’s changed since you originally submitted your FAFSA®.

If you’re an incoming first-year student, you may be able to “negotiate” with your college or university by showing them a better financial aid offer from another school. Be respectful, not heavy-handed. Also, make sure that the “competing” school is comparable in size and prestige.

If you’re a returning student, you must demonstrate satisfactory academic progress (SAP) each year to maintain your financial aid package. If your transcript has a few holes or missteps, use your letter to explain them.

8. Complete your appeal form and any other documents

If your school requires it, complete an official appeal form. This document will likely include information about which academic year you’re applying for, how much additional aid you’re requesting, and a brief description of your circumstances.

9. Submit your application

Once you’ve gathered your documents and completed your financial aid appeal letter, it’s time to submit. Proofread everything again. Make sure it’s all addressed to the proper people and that there are no typos.

Some schools still require financial aid appeals to be submitted via mail. If this is the case, take extra time to make your application look professional. Print your letter on high-quality paper and sign the bottom by hand. Consider adding tracking to ensure your application gets to where it needs to go.

If you’re submitting digitally, name each of your files clearly with your last name and document title. This will help the appeals committee keep track of everything. Add a digital signature to your appeals letter to make it look official.

10. Follow up with a “thank you”

If you’ve submitted your appeals letter via mail, wait a week, then call your school’s office of financial aid to make sure they’ve received your documents. If you spoke with a financial aid administrator during your appeal, go the extra mile and write them a handwritten thank-you note. (An emailed note can also do in a pinch — just make sure it’s specific, gracious, and timely.)

How to make college more affordable

Hopefully, your financial aid appeal will net you every dollar you ask for. If it doesn’t, there are still other ways to make your education more affordable.

  • Fill out your FAFSA® as early as possible to obtain federal grants. Ideally, you’ve already filled out your FAFSA®. If not, do this immediately (we can help you here), because some aid is offered on a first-come first-serve basis. You’ll be automatically entered for need-based federal grants, like the Pell Grant, which renew annually and don’t need to be repaid.
  • Complete your state’s grant application, too. Most states offer state-wide grants, which, like the FAFSA®, are need-based.
  • Apply for scholarships. Scholarships are an excellent source of education funding because they never need to be repaid. You’ll also find awards that fit every type of student — from high school seniors to graduate students.
  • Consider student loans. Sponsored by the U.S. Department of Education, federal student loans carry low, fixed interest rates and flexible repayment plans. Once you’ve exhausted your federal options, explore private loans, too.
  • Choose a less expensive school. Deciding where to study is an important factor in the overall cost of your higher education. To keep costs low, prioritize public, in-state schools over private colleges. You may also want to explore beginning your degree at a community college or satellite campus. These options generally have lower tuition fees.
  • Earn college credits before you walk on campus – Take AP classes or PLA exams to gain extra college credit hours. If your high school offers them, you can also complete dual enrollment classes.
  • Start saving in advance – Ask your parents to open a 529 plan, which is a state-sponsored college savings account. You or your legal guardian can contribute post-tax dollars, then watch your savings grow. When it’s time to go to college, you’ll be able to take out your earnings without paying additional taxes.

Get matched to scholarships with Going Merry

Requesting more financial aid is a smart decision for many students. To make your request stand out, craft an appeal letter that’s professional, thorough, and supported by plenty of documentation. The financial aid office at your college or university will likely be reading a lot of applications, so the more you can do to make your appeal unique, the better.

(Video) CAP Office Hours 1.23.23 - Appeal For More Financial Aid and Scholarship

While you pursue additional financial aid, also consider applying for scholarships. There are more than 1.7 million college scholarships available, and some cover up to the full cost of attendance. You can access many of these awards via Going Merry, a top scholarship search platform that makes it easy to apply for scholarships online. All you have to do is create a profile with details like your GPA and demographic information, and we’ll automatically match you with awards you’re already eligible for. Sign up for Going Merry to start your scholarship search today.

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Going Merry is a one-stop shop for scholarships-- allowing students to find and apply for scholarships, right on our platform. It's like the best scholarship search engine, and an efficient scholarship application form, all in one. How does it work? You fill out a profile, get matched to scholarships you're eligible for, and then can filter or favorite scholarships into an application shortlist. Then, when you're ready to apply, our platform auto-fills any information you've already told us, so that you never have to answer the same thing twice. Counselors often call us the "common app for scholarships."

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What documentation do I need for financial aid appeal? ›

When students appeal a financial aid decision, they must do so with documentation. These may include medical bills, layoff or termination notices, bank statements, or receipts, as well as letters from third parties, like teachers, counselors, social workers, etc.

How do I write a successful SAP appeal letter? ›

Your letter should be specific to your situation and should explain why you did not meet SAP requirements. The documentation you submit will be based on and should support your reasoning.

How do you write a good appeal letter? ›

Writing an Effective Appeal Letter
  1. Don't rush. Far too often students do not take the time to write a proper appeal. ...
  2. Opening statement. ...
  3. Be factual. ...
  4. Be specific. ...
  5. Documentation. ...
  6. Stick to the point. ...
  7. Do not try to manipulate the reader. ...
  8. How to talk about feelings.

What is an example of an appeals letter for financial aid? ›

I'm requesting a review of my award with consideration of these new, extenuating circumstances. Your help is greatly appreciated. Thank you for taking the time to review my appeal. Attached please find confirmation of my father's termination, as well as the required financial aid appeal form from your office.

Is it hard to appeal for financial aid? ›

The financial aid appeal process varies from school to school. There's no guarantee that your appeal will be approved, but there are steps you can take to improve your chances.

Do SAP appeals get approved? ›

SAP Appeals are typically reviewed within 3-4 weeks from the time an appeal is submitted online and supporting documentation is reviewed and deemed Complete. Students are responsible for adhering to all fee payment deadlines, even if they have a SAP Appeal under review.

How long does a FAFSA appeal take? ›

How long does the EFC Appeal process take? 6-8 weeks (or less) starting from the date you submit all required documentation.

How do I write a financial aid appeal letter in SAP? ›

Write your SAP appeal letter—keeping it brief and to the point. Admit the problem up front, and be honest. Explain what happened and what has changed that'll allow you to return to satisfactory academic performance. Your letter should be brief and honest and include all the necessary information and documentation.

What are good excuses for a SAP appeal? ›

Valid reasons for an SAP appeal
  • medical emergencies.
  • severe health issues.
  • severe personal or family problems.
  • financial or personal catastrophe.
  • return for a second degree or certificate.

What is a good reason for SAP appeal? ›

Valid Reasons to Submit a SAP Appeal

Medical emergencies. Severe health issues. Severe personal or family problems. Serious illness or death of a family member (parent, grandparent or sibling)

What is a good example of a appeal? ›

Appeal letter example

I'm writing to you regarding the recent decision on my annual raise, delivered on Friday, January 8. I received information that after examining performance in the prior year I would receive a 3% increase on my salary, however, I feel that I merit consideration for a larger increase.

How do you make a strong appeal? ›

Content and Tone
  1. Opening Statement. The first sentence or two should state the purpose of the letter clearly. ...
  2. Be Factual. Include factual detail but avoid dramatizing the situation. ...
  3. Be Specific. ...
  4. Documentation. ...
  5. Stick to the Point. ...
  6. Do Not Try to Manipulate the Reader. ...
  7. How to Talk About Feelings. ...
  8. Be Brief.

How do you make a perfect appeal? ›

Generally, unless otherwise provided by statute, rule or Court order, an appeal is perfected by filing the original record or appendix, five copies thereof, an original and five copies of a brief, all exhibits, and proof of service of the record and brief, and paying the filing fee.

How to write a financial aid appeal letter for bad grades? ›

Top 5 Financial Aid Appeal Letter for Bad Grades Writing Takeaways
  1. Explain why you didn't make progress. ...
  2. Apologize and own up to your mistakes. ...
  3. Describe what you're going to do differently in the future. ...
  4. Provide documentation that supports your letter. ...
  5. Be professional throughout your letter.

What is the 150 rule for financial aid appeals? ›

The 150 percent rule applies to all classes attempted by the student, including vocational and transfer hours. Students must make other arrangements to pay their tuition and fees if their financial aid is terminated and they do not appeal or their appeal is denied.

What happens if my financial aid appeal is denied? ›

If your appeal is denied, you may submit a secondary appeal to the Office of Student Financial Aid if you are providing new information that was not considered in your original appeal.

What happens after my financial aid appeal is approved? ›

If your SAP Appeal is approved, your financial aid will be paid into your student account when your financial aid application (FAFSA) and all other financial aid requirements have been met. You can check the status of your financial aid online via your myState account.

Do you need documentation for a SAP appeal? ›

Supporting documentation is required for all appeals. Sources may include counselor, doctor, therapist, police, clergy, Cook Counseling, or Services for Students with Disabilities.

What happens when SAP is denied? ›

If your appeal is denied your only options for paying your educational expenses are to either pay out of pocket or to apply for a private student loan.

What qualifies as SAP? ›

Satisfactory Academic Progress (SAP) Criteria

Minimum 2.0 semester Grade Point Average (GPA) Minimum 67% semester completion rate (also known as Pace) - 67% = credits completed divided by credits attempted.

How many times can you appeal your financial aid suspension? ›

Appeals are granted as a one-time exception however, exceptions to satisfactory academic progress standards are granted on a case-by-case basis when mitigating circumstances warrant special consideration; however, due to lack of funds, many programs generally cannot be reinstated after cancellation.

Can I negotiate my financial aid offer? ›

Yes, financial aid is negotiable. “There is very little downside to asking, so you might as well make the request,” says Shannon Vasconcelos, a college finance educator at College Coach. She estimates that negotiations are successful in about half of the cases she's seen, so it's worthwhile to put the effort in.

What if my SAP appeal is not approved? ›

If a student's SAP appeal is not approved, they will not be eligible to receive Financial Aid for that academic year. If the student chooses to remain enrolled for that semester, they are responsible for the charges incurred on their account.

How do I fix my financial aid suspension? ›

You can file an appeal directly with your school explaining why your grades slipped. In extenuating circumstances, such as an illness or death in the family, the school can reestablish your eligibility. In other cases, you might be put on academic probation.

Who approves a SAP appeal? ›

Incomplete appeals will not be reviewed by the appeals committee. Approved - SAP Appeal has been approved by the appeals committee. Student will be placed on Financial Aid Probation and is eligible to receive financial aid for the appeal semester only (if otherwise eligible).

How long should a SAP appeal be? ›

What is the time frame for processing a Satisfactory Academic Progress (SAP) appeal? Depending upon the time of year, the review process may take up to 2-3 weeks once the appeal has been submitted to our office for review.

How do you write a successful academic appeal? ›

Share what factors beyond your control contributed to your academic situation. Describe how these factors had a direct impact on your academic performance. Be as specific as possible. Provide any evidence that you were doing well until the circumstances occurred.

How do I write an appeal letter for reconsideration? ›

How to write a letter of reconsideration of appeal
  1. Confirm the recipient's information. ...
  2. Consider why you want a reconsideration. ...
  3. Find out why they passed. ...
  4. Support your request. ...
  5. Add a conclusion.
Mar 10, 2023

How do I appeal financial aid after failing? ›

You can file an appeal directly with your school explaining why your grades slipped. In extenuating circumstances, such as an illness or death in the family, the school can reestablish your eligibility. In other cases, you might be put on academic probation.

What should I say in my appeal? ›

What to Include in an Appeal Letter. In an appeal letter, you state the situation or event, explain why you think it was wrong or unjust, and state what you hope the new outcome will be.

How long should an appeal letter be? ›

How long does it need to be? Your letter should be concise and generally not exceed 500-800 words (or a page to a page and a half) typed and single spaced. Who should I address it to? What information should I include?

How do you write a strongly worded letter of complaint? ›

How to write an effective complaint letter
  1. Be clear and concise. ...
  2. State exactly what you want done and how long you're willing to wait for a response. ...
  3. Don't write an angry, sarcastic, or threatening letter. ...
  4. Include copies of relevant documents, like receipts, work orders, and warranties.
Sep 4, 2015

How do I write an appeal letter for bad grades in college? ›

Writing an Appeal for A College Dismissal
  1. Set the Proper Tone. You have to be very personal and remorseful right from the start of your letter. ...
  2. Make Sure the Letter is Yours. ...
  3. Be Completely Honest. ...
  4. Don't Put the Blame on Others. ...
  5. Have a Plan. ...
  6. Be Humble and Polite.
May 12, 2021

Is there any harm in appealing financial aid? ›

There's no harm in appealing: any college that has admitted your student wants them to attend, and asking for more money won't change that. Your odds of success will be better if you understand both the type of aid you're being offered and the process for appealing.

What is an example of an appeal letter for grade? ›

I am appealing my (grade/status) in (course name & number) on the following grounds. The reason for my appeal is (describe your situation in as much detail as possible, start right from the beginning and continue to the present. You must include photocopies of all documentation such as medical notes).

How successful are financial aid appeals? ›

Appeals aren't always successful —- my success rate for my clients is a little more than 50 percent. But by using these tips, you can increase your chances of success right from the start.

How many times will financial aid pay for a failed class? ›

A student may receive aid when repeating a course for the first time. time. If a student fails the second attempt no more financial aid will be given to repeat the course a third time. If the second attempt is a withdrawal then it is allowable for a third attempt.


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